Every vehicle's complete maintenance picture, in seconds.
GearCheck reads the OEM maintenance schedule for the car in your bay, reconciles it against the shop's actual service history, and hands your service advisor a customer-ready report - without ever leaving Hoops & Gears.
Your bays aren't the bottleneck. The write-up is.
Every car that comes in needs the same conversation: what's overdue, what's coming up, and what was already done. Today that means a service writer flipping between Carfax, the manufacturer's PDF schedule, and the shop's own notes - for every single vehicle. It's the slowest part of the day and the easiest place to miss revenue.
One click. A complete picture.
GearCheck lives inside the same Hoops & Gears window your team already works in. No new app. No second login. No copy-paste.
Open any vehicle in Hoops
Click the GearCheck button on the RO. The vehicle's VIN, current mileage, and shop location come along automatically - no re-typing.
We do the cross-referencing
OEM service intervals direct from the manufacturer, the shop's verified service history from Carfax, your shop's own configuration rules - combined and reconciled in real time.
Hand the customer the report
A clean, branded report with what's overdue, what's coming, and what's already taken care of. Print it, share it, or send a stable link that survives regenerations.
Built around how shops actually work.
At-a-glance health score
A single severity-weighted number (0–100) tells the customer where their car stands. Overdue items pull harder than upcoming ones - like a real advisor would weigh them.
OEM-perfect intervals
Service schedules come straight from the OEM - the same data your dealer service department uses. Honda Maintenance Minder, GM I/II, BMW lights, Mercedes A/B all handled natively.
AI that speaks shop language
“30k service.” “Multi-point.” “Mileage maintenance.” Vague Carfax entries get expanded into the actual list of services performed, using OEM data and your shop's vocabulary.
Stable customer-share links
Send the customer a link that keeps working even when you regenerate the report. They always see the latest version - no broken URLs after a refresh.
Configurable per shop
Vocabulary mappings, always-excluded services, inspection-as-complete rules, custom intervals, severity defaults - all tunable per tenant without code changes.
Multi-location branding
Corporate logo and color at the top, individual store name + phone + address on every report. One config covers your whole footprint, with per-facility overrides when you need them.
Built to make sense of the messy stuff.
Service histories aren't clean. Carfax records say things like "30k mile service." Shops have their own shorthand. Some vehicles have sparse OEM data. GearCheck's AI layer is what turns all of that into a report you'd be proud to show a customer.
Talk to us about the model"30,000 mile service" gets expanded into the actual list of services scheduled at 30k for that exact vehicle - using the OEM catalog, not a guess.
Embeddings reconcile shop shorthand against the canonical service list. “Trans drain & fill” matches “Transmission fluid replacement” without anyone writing rules.
When OEM data is sparse for an older or oddball model, AI fills the gaps with manufacturer-style intervals, flagged transparently.
Every recommended service comes with a short, customer-friendly rationale - written for a driver, not a tech.
- Engine Oil & Filter11,400 mi past interval
- Engine Air FilterPast mileage threshold
- Brake Fluid FlushDue in 1,200 mi
- Coolant ServiceDue in 4,100 mi
- Cabin Air FilterReplaced 8,200 mi ago
- Tire RotationPerformed 4,100 mi ago
A report your customer actually reads.
Every report has a customer-facing version at a clean public URL you can text, email, or print. Your shop's logo, your store's phone, no shop-internal noise - just what the customer needs to make a decision.
- Branded header with corporate logo and per-store contact info
- Stable URL - re-runs replace the report at the same link
- Print-optimized layout that prints cleanly without dev tools tricks
- 30-day expiry by default; preview-mode shops can disable sharing entirely
Tuned to your shop. From a settings page, not a support ticket.
Every shop has its own way of writing service. GearCheck's settings panel adapts the report to yours.
“BG fuel” → “Fuel system service.” “TSB” → “Manufacturer bulletin.” Map your shop's shorthand to the canonical names once, applied everywhere forever.
Don't sell brake-fluid testers? Hide them from every report. The exclusion list is yours, with one-click add from any report.
When a multi-point inspection covers a service, mark it as such - and the report will count it as complete instead of recommending a duplicate.
Set Normal or Severe driving as your shop's baseline. Service writers can flip individual reports without losing your default.
Single corporate logo across the chain, per-store name/phone/address pulled from your facility table. No re-uploading per shop.
Add free-form context (specialty work, regional concerns, common adders) - the AI uses it for explanations and matching, but rule-based logic stays predictable.
Hand every customer the report they expected from a dealer.
GearCheck installs into your Hoops & Gears account in minutes. Free trial included for every new shop.